As a district Branch of the American Psychiatric Association, the LPMA strives to promote mental health, support quality treatment of psychiatric disorders, and support the professional agenda and standards of our national organization.
We pursue these goals through educating our members, our colleagues, our patients, our community and our policy makers regarding the symptoms, treatment, and prevention of mental illness.
We encourage interaction and networking within our membership.
Further, we foster the formation of coalitions and alliances among individuals and groups concerned about improving mental health care.
BYLAWS OF THE
LOUISIANA PSYCHIATRIC MEDICAL ASSOCIATION
CHAPTER I - MEMBERSHIP
Section 1. To maintain membership in good standing all members are required to participate in continuing education according to the standards of the American Psychiatric Association and to pay their dues within the time specified.
Section 2. Members-in-Training shall be physicians who have been accepted into an approved psychiatric residency training program. Upon completion of approved psychiatric training, Members-in-Training should be advanced to General Membership, unless they are pursuing advanced psychiatric training. Member-in-Training status shall not exceed six years for those pursuing advanced psychiatric training.
Section 3. General Members shall be physicians who have completed an acceptable program of training in psychiatry and who have either a valid license to practice medicine or hold an academic, research or governmental position that does not require licensure.
Section 4. Fellows, Life Members, Life Fellows, Distinguished Life Fellows, Honorary Fellows, Inactive Members, Inactive Fellows and any other type of membership that might be conferred by the APA will be concurrently conferred by the LPMA. Members of any category may be placed in inactive status by the Executive Council and excused from paying dues to both the APA and the LPMA.
Inactive members shall not receive credit toward the number of years of active membership required for Life status for those years of inactive status. Active members may be granted a waiver of dues by the Executive Council for sufficient reason, and such members shall receive credit toward the number of years required for Life status for those years they are in the dues waiver status.
Section 5. Members of any category may be placed in inactive status by the Executive Council and excused from paying dues to both the APA and the LPMA Inactive members shall not receive credit toward the number of years of active membership required for Life status for those years of inactive status. Active members may be granted a waiver of dues by the Executive Council for sufficient reason, and these members shall receive credit toward the number of years required for Life status for those years they are in the dues waiver status.
Section 6. Affiliates shall be individuals who have shown significant interest in community and scientific matters pertaining to mental health. Affiliates are not members and are ineligible to vote or hold office but are encouraged to participate in scientific and social functions.
Section 7. Privileges and duties of various membership categories
May hold office Pays dues Votes or nominates
Member-in-Training yes yes yes
General Member yes yes yes
Fellow yes yes yes
Distinguished Fellow yes yes yes
Life Member yes yes* yes
Life Fellow yes yes* yes
Honorary Fellow no no no
All Inactive Members no no no
*Members, Fellows, and Distinguished Fellows achieving Life status after 1995 must pay 66% of dues the first 5 years of Life status, 33% the next 5 years and no dues thereafter.
CHAPTER II - ELECTION TO MEMBERSHIP
Section 1. Application for membership shall be made in writing to the Membership Committee on forms approved by the Council and the APA. Procedures regarding endorsement and submission shall be determined in collaboration with the appropriate officials of the American Psychiatric Association.
Section 2. Membership actions will become effective after approval by the APA and the LPMA within a specified time period.
CHAPTER III - DISMISSALS, RESIGNATIONS AND TRANSFERS
Section 1. Loss of membership in the district branch or in the American Psychiatric Association shall entail loss of membership in both.
Section 2. All requests for resignations must be submitted in writing to APA and LPMA.
Section 3. All requests for transfers of membership between district branches and membership category changes must be submitted on applications designed for these purposes. All indebtedness to the association must be settled before a member can be permitted to transfer to another district branch unless the Council waives this rule for good cause.
CHAPTER IV - EXECUTIVE COUNCIL
The Executive Council shall function as the executive body of the association. In the intervals between society meetings, the Council will execute policies, make recommendations concerning membership applications and take such other action as may be necessary on behalf of the Association. The Council shall meet regularly no less than six times per year. Special meetings of the Council may be called by the President or at the request of any four members of the Council.
Section 1. The President shall preside at all meetings of the association, function as chair of the Council, appoint committees and perform such other duties as ordinarily pertain to his office. The President-Elect shall perform the duties of an absent President and shall assume the office of President at the expiration of the term of the President. In the absence of the President and the President-Elect, the duties of the President shall be performed by the Secretary. The President or the presiding officer must clear the meeting room of all but voting members during business sessions of the association.
Section 2. The Secretary shall keep all records and issue all notices to members and shall have charge of the arrangements necessary for the meetings of the association exclusive of the scientific program. The Secretary shall take the roll at each meeting and record the minutes. The Secretary may delegate any or all of the above duties.
Section 3. The Treasurer shall have responsibility for the disbursement of all funds of the association subject to the approval of the Council and/or membership. He shall render a written report to the association at the Annual Meeting. The Treasurer may be bonded in an amount determined by the Council if the Council deems it necessary.
Section 4. The Representatives to the APA shall represent the district branch at the meetings of the Assembly of the American Psychiatric Association. They shall report to the Executive Council and general membership at regular intervals.
Section 5. The President's term of office shall be one year. The President cannot hold elected office for four years thereafter except for the offices of APA Representative or Deputy Representative. All other elected officers shall serve one-year terms with the option of succession for another term if re-elected. Representatives and Deputy Representatives shall be elected for three-year terms with the option of unlimited succession if re-elected. Elected officials shall assume office on the last day of the next annual meeting of the APA.
CHAPTER V - ELECTIONS
Section 1. The Nominating Committee must meet and mail its slate of nominees to the general membership. Nominations by petitions signed by 10% of the membership must be received by the Secretary within one month of receiving the Nominating Committee slate. Ballots with the Nominating Committee slate and any nominations received by petition will be mailed to the members and must be returned to the Secretary two weeks after receipt. The candidate for each office receiving a majority of votes on the ballots received shall be declared elected. If a second ballot is required, it must be mailed to the members and returned to the Secretary two weeks after receipt.
Section 2. A proposal for a recall election may be initiated by petition by 10% of the voting membership or by majority vote of the Executive Council. A mail ballot shall then be sent to the general membership to be returned no later than 30 days upon its issuance. Recall shall be effected if 2/3 of the voting membership so indicates.
Section 3. If the office of President becomes vacant, the President Elect will become Acting President for the remainder of the year and then will begin a term as President. If the office of President Elect becomes vacant, the President will request the Nominating Committee to meet at an early date for the purpose of selecting one or more candidates for President Elect. A mail ballot will be sent to the voting membership to be returned to the Secretary two weeks after receiving it. The President Elect will be elected by a simple majority of those returning their ballots.
Section 4. If the office of a Representative to the Assembly becomes vacant, the Deputy Representative will assume the duties of the office until a new Representative to the Assembly shall be elected.
Section 5. In the event any other office becomes vacant before expiration of a term, the Council shall elect a member to serve for the remainder of the term.
CHAPTER VI - COMMITTEES
Section 1. The Nominating Committee shall be composed of a chair appointed by the presiding president of this association within the first 60 days in office, the immediate past chair of the committee, two members selected by the Council and one member from each of the chapters, the latter to be selected by the membership of the chapter. The President-Elect will be a non-voting member of the committee. Membership on the Nominating Committee will be for one year but may be extended to up to 3 years if the member accepts reappointment.
Section 2. The Membership Committee consisting of 6 members shall be appointed by the President and approved by the Council. The Chair shall be appointed for 3 years and be eligible for another 3 year appointment. One of the duties of the Membership Committee is to recommend members for Distinguished Fellowship. This committee should include an International Medical Graduate.
Section 3. The Ethics Committee and the Committee on Constitution and
Bylaws shall be appointed by the President. They must be chaired by a past president and have the representation of at least one member from each chapter. Members of the Committee on Constitution and Bylaws shall serve for a minimum of one year but may be reappointed for up to a total of three years. The chair and members of the Ethics Committee are subject to reappointment each year but may serve unlimited terms. The chair of the Ethics Committee must have a minimum of two years experience on the committee.
Section 4. The Committee on Governmental Affairs shall be appointed by the President. There shall be a minimum of 5 members.
Section 5. The Continuing Education Committee shall be composed of a chair appointed by the President of this association. The chair may be reappointed. The committee will be composed of one representative from each state chapter and one representative from each AMA approved medical school in the state of Louisiana and as many as 3 additional members appointed by the President at his/her discretion. Membership on this committee shall be for one year and may be extended up to 3 years if the member accepts reappointment.
Section 6. Chairs of standing committees may appoint subcommittees to address appropriate issues. The life of the subcommittee may extend beyond that of the parent committee in order to complete its assigned task(s).
CHAPTER VII – ETHICS COMPLAINTS AND DISCIPLINARY PROCEDURES
All members of the District Branch shall be bound by the ethical code of the medical profession, specifically defined in the Principles of Medical Ethics with Annotations Especially Applicable to Psychiatry.
Complaints charging members of the District Branch with unethical behavior or practices shall be investigated, processed, and resolved in accordance with procedures approved by the Assembly and the Board of Trustees of the American Psychiatric Association. The name of a member who resigns during an ethics investigation will be reported to the membership.
CHAPTER VIII – CHAPTERS
Section 1. Formation. When a group of not less than 10 American Psychiatric Association members residing in a contiguous geographic locality within the State of Louisiana desire to create a chapter of the Louisiana district branch, they will proceed in the following manner: They will submit to the Secretary of the Louisiana district branch a petition personally approved by signed statement of the proposed charter members signifying their intention to conduct their chapter organization and business in accordance with the Bylaws of the Louisiana district branch, proposing the designation by which it would be known, and requesting a specific geographic jurisdiction. The Council will consider the application and make a report and recommendation to the membership of the district branch at a regular or special meeting. If approved by a majority vote of the members present and voting, the chapter will be created subject to the provisions of Section 2.
At the time when chapters are first formed, a smaller group may petition for chapter status and be approved by the Council on grounds of distance from the center of other chapter groups.
Following the approval of the first chapter, the balance of the state shall thereafter be organized into one or more chapters in accordance with the procedure above. No chapter shall be considered as finally created until the combined territorial jurisdiction of all approved chapters shall include the place of residency or practice of 75 percent or more of the Louisiana members of the American Psychiatric Association.
Section 2. Membership. Classification of membership and qualification for membership shall be the same as for the district branch.
Physicians eligible for membership in the Louisiana district branch residing or practicing within the political boundaries of the State of Louisiana, but outside the territorial jurisdiction of any approved district branch chapter, shall choose the chapter to which they wish to belong until such time as a new chapter may be formed to include their place of residence or practice.
Section 3. Officers. The President of the chapter shall be a member of the Council of the
Louisiana district branch. Chapter officers shall be elected at an annual meeting to take place prior to the annual meeting of the American Psychiatric Association and will assume their new responsibilities each year at the close of business of that annual meeting in the same manner as the officers of the district branch. A proposal for a recall election may be initiated by 10% of the voting membership of the Chapter or by a majority vote of its Executive Council. A mail ballot shall then be sent to the Chapter members to be returned no later than 30 days upon its issuance. Recall shall be effected if two-thirds of the voting members so indicate.
Section 4. Committees. Chapters may form such committees as desired by the officers and members. Chapters shall have equal representation on all district branch committees insofar as possible, the member of which shall be chosen from nominees provided by the chapter President.
Section 5. Meetings. All meetings of each chapter shall be open to attendance by any member of the district branch. Each chapter shall have sufficient meetings to conduct necessary business and to further the goals of the chapter and the district branch.
CHAPTER VIII - PROCEDURE
The procedure of the association shall be governed by Robert's Rules of Order, Newly Revised, except where otherwise indicated in these Bylaws.
CHAPTER IX - DUES
Dues for this association shall be proposed by the Executive Council, subject to ratification by a majority of those voting in a mail ballot.
CHAPTER X - ASSESSMENTS
A special assessment may be proposed by the Executive Council and shall become binding when approved by a majority of the members voting in a mail ballot. Special assessments are subject to the following restrictions:
a. The assessment shall serve a single purpose which is within the legitimate purview of the LPMA and which purpose is clearly defined in a written statement issued by the Council.
b. An assessment shall be limited to $100 per member, but the Council may reduce the amount of the assessment for certain categories of membership.
c. The time period by which the assessment must be paid, including installments, shall be stated in the written instrument.
D. Moneys collected by assessment which exceed the cost of the stated purpose shall be placed in the treasury general funds of the association unless these residual funds constitute 25% or more of the assessment, in which case they will be used to reduce the dues of members for the following year, dollar for dollar.
e. Failure of a member to pay an assessment shall be treated the same way as failure to pay dues.
CHAPTER XI - AMENDMENT OF BYLAWS
Amendments to the Bylaws shall be made by a majority of the Executive Council members voting for an amendment at a regularly scheduled meeting with a quorum being present. The Council members must be notified of the full text of the proposed amendments 20 days prior to the meeting.
Annual Fall Meeting
Renaissance Baton Rouge
September 11-12, 2015
Tentative Topics: Comprehensive HIV Neuropsychiatry
& Communications Training